How to set margins and visibility for my distributed Hotels?

✅ Set up margins and visibility at the hotel and room level.
✅ Use detailed distribution or bulk edit tools for efficiency.
✅ Manage markups per TO, per region, or per hotel.
✅ Ensure transparent pricing while maintaining competitive rates.

🚀 Objective: Accurately control hotel pricing while offering competitive rates to TO partners.

📌 Note: If you need to adjust multiple hotels or TOs at once, Bulk Edit is the most efficient approach.

Understanding margin configuration options

KOOB provides two main ways to configure hotel distribution settings:

Detailed Distribution Settings (Hotel-by-Hotel Configuration)
1. Individual adjustments per TO, per hotel, and even per room.
2. Provides granular control over pricing and visibility.
Bulk Edit (Mass Updates for Multiple TOs & Hotels)
1. Efficiently adjusts visibility and margins for multiple TOs and hotels at once.
2. Saves time when managing large-scale distributions.

💡 Tip

Use detailed distribution settings if you need fine-tuned visibility & pricing for specific hotels or room types.
Use Bulk Edit if you need large-scale adjustments across multiple TOs and hotels.

1. Detailed Distribution Settings (Hotel-by-Hotel Configuration)

Accessing the distribution settings

To configure distribution for a specific TO:

Navigate to the "Distribution" section in the KOOB dashboard.

Click on the Wheel Icon ⚙ next to the TO you want to configure.

Choose Hotels → "Hotel Settings"

This will open the detailed Hotel distribution settings for this Tour operator.

Managing Hotel Distribution for a TO

Accepting or declining distribution requests

At the top of the page, you will find the Accept and Deny buttons:
- ✔ Accept → Grants the TO access to your hotels.

- ❌ Deny → Blocks access; the TO will not be able to see or book your hotels.

📌 Example: If a TO is new and you want to validate their credibility first, you may deny access initially and grant it later after internal discussions.

📌 Important: If denied, hotels previously marked as "Showcase Only" remain visible but cannot be booked.

Applying global pricing margins

To define pricing for hotels:

Navigate to the "Browse hotels" section.

Search for hotel name, location, or filters (e.g., number of stars).

Choose between Percentage margin

or Fixed amount margin

Apply a global margin across all hotels OR set margins per location (region/city).

📌 Example: You set a 10% margin across all hotels in Bangkok for a European TO, ensuring pricing competitiveness while maintaining a profit margin.

Click on the Eye Icon 👁 to apply the selected margin to all hotels in the list.

Click on Save

📌 Tip: You can modify margins per hotel later if needed.

Controlling hotel visibility

Hotels selected for TO distribution appear in the left column ("Selected hotels").
Click the Eye Icon 👁 to move hotels between visible (distributed) and hidden (not bookable).

Once selected, you can:
- Adjust individual margins per hotel.
- Remove hotels from distribution if necessary.

Managing room type distribution & allotments

For hotels that have been added:

Click on the Bed Icon 🛏 next to the hotel.

Configure:
- Room types available to the TO.

📌 Example : This TO specializes in budget travelers. You only distribute Superior rooms, while keeping Double Room unavailable.

- Specific markup per room type.

- Allotment distribution (only if pre-allocated in your DMC contract).

📌 Example : This hotel gives you 10 rooms per night under an allotment contract. You allocate 4 rooms to this specific TO.

- Free Sales Enable/Disable options.

📌 Tip

If a stop-sale is applied by the hotel, disable Free Sales and set allotments to "0" to restrict TO bookings.
For more information about allotments and Free sales : How to manage hotel allotments ?

2. Bulk Edit (Mass Updates for Multiple TOs & Hotels)

Accessing Bulk Edit distribution

To begin configuring your bulk distribution settings:

Go to the "Distribution" section from your KOOB dashboard.
Click on "Bulk Edit" at the top of the page.

A new interface appears, allowing you to edit Hotels, Experiences, and Trips across multiple TOs simultaneously.

💡 Tip: You can still make detailed individual edits per TO if needed. See the Standard Distribution Setup guide for more details.

Steps to configure Hotel distribution in Bulk

Filtering & Selecting Hotels

Select the Tour Operators with the symbol 🛏️ at the top.

Filter hotels by city, region, ranking, typology, or name.

At the bottom of the page for hotels, experiences and templates, you can use the pagination at your disposal to display the results as you wish.
- By entering the number of products you wish to see per page
- By navigating through the pages

In this example, I want to set up bulk distribution for :
- 2 Tour Operators: KOOB for TO Demo and Tour Operator Travel.
- I want to add a margin for 5-star hotels in the Chiang Rai region.
- I will add 15% margin on these hotels.

Click on the select all button. Hotels will be selected in bulk on this selection.
You'll see "3 selected" in gray.

At any time, if you need to double check the selection of hotels, you can use the filters at your disposal.
- All : displays all (selected and not selected hotels)
- Selected : displays only your selected hotels
- Not Selected : displays all the not selected hotels

💡 Tip: If you wish to remove the selection and start again from scratch, click on Deselect all.

Applying Hotel margins

Go to the "Update Selection" section.

Here you can set various parameters
- Choose between Percentage (%) or Fixed Amount.
- Enter the margin value.

- Hotel visibility: visible, invisible

📌 Note:

The “No change” you see, either at this section or in the hotel list below, allows you not to update existing configurations. In fact, if you have already set margins, you can select "no change" so that the update does not affect a selection of hotels or specific hotels.

In this example, I'm going to allocate a 15% margin to these selected hotels.
- Click on "Apply to selected". The margin will be applied instantly.

Distributing Hotel Contracts

If you wish to distribute only certain rooms and differentiate margins to selected clients in the top section, click on the bed symbol.

Click on the Bed Icon 🛏 next to a hotel.

Select:
- Room types available for the TO.
- Periods for which the TO can book.
A pop-up window opens.

Here we will set the Mountain Suite "invisible" because we don't want to distribute this room category.
We also want to change the Katilya Suite margin to 20% on all valid periods of the contract.

📌 Note :

With this feature, you can modify your margin according to the periods of the contract loaded. This is very useful if you need to play with the seasonality pricing.
“No change” means that the configuration you have set previously with the “Update Selection” remains unchanged: in the example, the margin is 15%.

Once you’ve finished the room's parameters:
- Click outside the pop-up, the data will be saved.

Distributing Contracts

KOOB also allows you to distribute all the contracts loaded or a selection.

Click on the Contract Icon 📜 next to a hotel.
Select the contracts you want to make available for the TO.

A pop up window will appear with the published contracts available for this hotel in the Catalog.

📌 Example: If a hotel has 2024 and 2025 rates, you may choose to distribute only the 2024 rates while keeping 2025 rates hidden.

Once you’ve finished the contract’s parameters, click outside the pop-up, the data will be saved.

Click "Apply to Selected" to pre-validate changes.
Click "Apply Modifications" to save the settings.

📌 Tip : The Button : “Reset Form” allows you to reset the client's selection.

VIDEO TUTORIAL

Takeaways ✅

✅ Full control over hotel pricing strategies.
✅ Flexible markup configurations (Global, Per Hotel, Per Room).
✅ Bulk editing for mass pricing updates.
✅ Real-time tracking & monitoring of distributed rates.
✅ Automated TO notifications ensure transparency.

🚀 Next Step: Start configuring your hotel pricing strategy in KOOB today! 🎉

FAQ

Q: Can I apply different pricing for different TOs?
✅ Yes! Each TO can have a custom markup per hotel or room type.

Q: What happens if I deny a TO’s access to a hotel?
✅ The TO won’t be able to book, but may still see the hotel as a showcase.

Q: Can I change pricing settings later?
✅ Yes! Simply return to the distribution settings and adjust margins or visibility.

📌 Need help? Visit our KOOB Knowledge Base or contact KOOB Support for assistance. 🚀