How to complete the "Meeting Rooms" section in a KOOB hotel factsheet ?

✅ List and manage all meeting rooms available at the hotel.
✅ Define room capacity and available facilities to support business events.
✅ Highlight key features such as modular seating, audio-visual equipment, and coworking spaces.
✅ Translate meeting room details into multiple languages for global TOs.

🚀 Objective: Learn how to properly enter, manage, and translate hotel meeting room information in KOOB to optimize the hotel factsheet.

General overview of the meeting room management page

Displays the list of available meeting rooms in tabs at the top (e.g., CM Suite).
The "+ Add" button allows users to create a new meeting room entry.
Each meeting room includes details such as name, facilities, description, images, and translations.

📌 Note: A well-structured meeting room section ensures clarity and improves booking efficiency.

Meeting room information section

Meeting Room Name

Enter the official name of the meeting space (e.g., CM Suite).
If the hotel has multiple meeting rooms, each should have a separate entry with its own details.

Meeting Room Facilities

A searchable dropdown allows users to add key facilities available in the meeting room.
The system provides predefined options, but the "OTHERS" field lets you manually enter additional facilities not listed in the dropdown.

✅ Example Facilities:

📶 Free WiFi – Essential for business meetings.
📽️ Slide Projector & Screen – Ideal for presentations.
🏢 Coworking Space – Supports flexible work environments.
📠 Fax and/or Photocopier – Useful for document handling.
🔄 Modular Space – Can be reconfigured for different setups.
🔐 Private Accommodation – Exclusive booking option.

💡 Tip: Adding detailed facilities helps TOs quickly identify whether the meeting room matches their clients' corporate requirements.

General information (meeting room description & translation)

A rich text editor allows you to enter a detailed meeting room description.
Use bold, bullet points, and formatting tools to structure the content clearly.
Translate the description into multiple languages to enhance accessibility for international TOs.

How to add translations ?

KOOB allows you to add translations for meeting room descriptions, ensuring accessibility for global TOs.

Click the flag icon in the top-right corner of the page.
Select the desired language from the dropdown menu.

Enter the translated version of the meeting room details.
Click Save to confirm.

📌 Note: The default language is English, but multiple translations can be added as needed.

Best practices for writing a description

Start with capacity & layout options (e.g., "Can host up to 400 people").
Highlight special features (e.g., "Located on the 4th floor with a private foyer").
Mention available services (e.g., "On-site catering, dedicated event coordinator").

✅ Example Description:
"Our modern and comfortable meeting space is located on the 4th floor. Comprising 4 rooms and a foyer, it can accommodate up to 400 people. The space is fully equipped with high-speed WiFi, a projector, sound system, and modular seating arrangements, making it perfect for conferences, workshops, and corporate events."

💡 Tip: A well-written description increases the chances of TOs selecting your hotel for MICE (Meetings, Incentives, Conferences, and Exhibitions) bookings.

Meeting room image gallery

Upload high-quality images showcasing the meeting room’s setup and features.
The first uploaded image will be the main display photo.
Click "Import from Device" to manually upload more images.
Click the pencil icon to rename an image or the bin icon to delete it.

✅ Pro Tip: Include multiple types of images for better visual appeal:

🏢 Room Layouts – Boardroom, theater, classroom setups.
📽️ Equipment – Projectors, screens, microphones.
🍽️ Catering Services – Coffee breaks, buffet setups.

💡Tip: Hotels with strong visual presentation attract more event planners and corporate clients.

Action buttons & finalizing the meeting room setup

Save Changes → Confirms and updates meeting room details.
Cancel → Discards any unsaved modifications.
Delete → Removes the meeting room from the catalog.

💡 Tip: Ensure all meeting room details are accurate and images are high-quality before saving, as TOs rely on this information when selecting hotels for clients.

Takeaways

✅ List and manage all meeting rooms available at the hotel for TOs.
✅ Define meeting room capacity and facilities to support corporate and event bookings.
✅ Highlight key business features such as projectors, WiFi, and modular seating arrangements.
✅ Provide high-quality descriptions and images to enhance room visibility.
✅ Translate meeting room details into multiple languages to ensure accessibility for international TOs.

FAQ

Can I add multiple meeting rooms for the same hotel?
✅ Yes! You can list as many meeting rooms as needed, each with its own specifications, facilities, and images.

How can I highlight special meeting room features?
✅ Use the "Facilities" section to include options like projectors, sound systems, coworking spaces, and catering services.

Can I edit or update meeting room details after saving?
✅ Yes! You can modify descriptions, capacity, and images anytime by selecting the meeting room from the catalog.

What happens if I don’t upload images for the meeting room?
⚠️ Meeting rooms without images may have lower visibility and engagement from TOs. Adding high-quality photos is highly recommended.

How do I translate meeting room descriptions into multiple languages?
✅ Click the flag icon in the top-right corner of the description box, select a language, and enter the translated text.

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📌 Need more help? Visit the KOOB Knowledge Base or contact KOOB Support for assistance. 🚀