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How to complete the "Rooms" section in a KOOB hotel factsheet ?

The Rooms section in KOOB allows DMCs to define and configure different room types for a hotel. This ensures that Tour Operators (TOs) have accurate and detailed information when selecting accommodations for their clients. Properly completing this section enhances the visibility and booking potential of the hotel.

✅ List and manage all room types available at the hotel.
✅ Define bed compositions, capacity, and facilities for each room.
✅ Provide high-quality descriptions and images to help TOs make informed decisions.
✅ Ensure consistency in room naming and categorization for seamless distribution.
✅ Translate room details into multiple languages to cater to international TOs.

🚀 Objective: Learn how to properly enter and manage hotel room information in KOOB for an optimized hotel factsheet.

 

General overview of the room management page

  • Displays a list of available room types in tabs at the top (e.g., “Superior Room”, “Deluxe Room”).
  • The "+ Add" button allows users to create a new room type.
  • Each room has detailed settings, including bed compositions, capacity, facilities, and descriptions.


📌 Note: A well-structured room section ensures clarity and improves booking efficiency.

 

Room information section

  • External supplier ID (if applicable)
  • Koedia Room ID → Internal system reference for the room.
  • Rakuten Room ID (or other external IDs) → Used for mapping with bedbanks or external suppliers.

✅ Note: Please consult KOOB support if you wish to set up room information for Live Inventory Channel Manager or Bedbank bookings.

 

  • Room type & number of rooms
    • Room Type → Dropdown menu to classify the room (e.g., Superior Room, Deluxe Room, Suite).
    • Room Name → Enter the official name of the room.
    • Number of Rooms → Total available units of this room type in the hotel’s inventory.

💡 Tip: Ensure the room type matches the official hotel naming to maintain consistency across distribution channels.

 

Room composition & bed configuration

Each room can have multiple bed compositions to accommodate different traveler needs.

  • Room capacity
    • Defines the maximum number of guests that can stay in the room (e.g., 2 Adults + 1 Child).

✅ Remark : Capacity is calculated automatically based on the bed compositions entered below.


✅ Example Configuration:

  • Composition 1: 1 Twin Bed + 1 Extra Bed (fits 1-3 adults or children).
  • Composition 2: 1 King Bed (fits 1-2 adults).
  • Composition 3: 1 Twin Bed (fits 1-2 adults).

💡 Tip: If a room has multiple possible bed arrangements, create separate compositions to reflect different layouts.

 

  • Adding more compositions
    • Click “Add a Composition” to insert a new bed configuration.
    • The system allows several compositions per room type to accommodate various guest preferences.

📌 Example: A hotel may offer a Deluxe Room that can be set up as:

  • Option 1: 1 King Bed
  • Option 2: 2 Twin Beds
  • Option 3: 1 King Bed + 1 Extra Bed


Room facilities section

  • Select specific amenities available in the room, such as:
    • WiFi, Air Conditioning, Minibar, Balcony, TV
    • Bathtub, Kitchen Facilities, Work Desk, Coffee Machine

💡 Tip: Highlight key amenities that differentiate the room from others in the hotel.

 

    General room description & translation

    • A text box to provide a detailed description of the room.
    • Use formatting tools to structure content (e.g., bold, bullet points, paragraphs).
    • Translate the description into multiple languages for international TOs.

    • How to add translations

    KOOB allows you to add translations for room descriptions, ensuring accessibility for global TOs.

    • Click the flag icon in the top-right corner of the page.
    • Select the desired language from the dropdown menu.

    • Enter the translated version of the room details.
    • Click Save to confirm.

    📌 Note: The default language is English, but you can add multiple translations as needed.

    ✅ Example Description:
    "Our Superior Room offers a modern and comfortable design with large windows overlooking the city. Featuring a King Bed or Twin Beds, this room is ideal for both business and leisure travelers. Enjoy complimentary Wi-Fi, a flat-screen TV, and a minibar for added convenience."

    💡Tip: Keep descriptions clear, engaging, and informative to help TOs understand what the room offers.

     

    Room image gallery

    • Upload high-quality images to help TOs visualize the space.
    • The first uploaded image serves as the main display photo.
    • Click "Import from Device" to manually upload more photos.
    • Click the pencil icon to rename an image or the bin icon to delete it.

    ✅ Pro Tip: Include multiple angles for each room type:

    • Main room view → Bed, furniture layout.
    • Bathroom facilities → Shower, bathtub, vanity area.
    • Special features → Balcony, workspace, extra amenities.

     

    Action buttons & finalizing the room setup

    • Save Changes → Confirms and updates the room details.
    • Cancel → Discards any unsaved modifications.
    • Duplicate → Creates a copy of the room with the same configurations (useful for similar room types).
    • Delete → Removes the room type from the catalog.

    💡 Tip: Use "Duplicate" when setting up rooms with slight variations (e.g., Deluxe Room City View vs. Deluxe Room Garden View).

     

    Takeaways 

    ✅ List and manage all available room types with clear categorization.
    ✅ Define bed compositions, maximum capacity, and facilities for each room type.
    ✅ Provide engaging, high-quality descriptions to help TOs make informed booking decisions.
    ✅ Upload multiple high-resolution images to showcase each room’s layout and features.
    ✅ Ensure consistency in naming and categorization for seamless integration with TOs.
    ✅ Translate room details into multiple languages to reach international TO markets.

     

    FAQ

    Can I assign multiple bed configurations to a single room type?
    ✅ Yes! You can add multiple bed compositions per room type to accommodate different guest preferences.

    How can I ensure that TOs see the correct room names and categories?
    ✅ Use official hotel room names and select the correct room type from the dropdown menu for consistency.

    Can I edit or update room details after saving?
    ✅ Yes! You can modify room descriptions, facilities, and images anytime by selecting the room from the catalog and updating the information.

    What happens if I don’t upload room images?
    ⚠️ Rooms without images may have lower visibility and engagement from TOs. Adding at least three high-quality images is highly recommended.

    How do I translate room descriptions into multiple languages?
    ✅ Click the flag icon in the top-right corner of the description box, select a language, and enter the translated text.

    Can I duplicate a room to save time when adding similar room types?
    ✅ Yes! Use the "Duplicate" button to create a copy of a room with the same configurations, then adjust details as needed.

     

    🚀 Next Step: Need to refine hotel details further? Check out these guides:

    📌 Need more help? Visit the KOOB Knowledge Base or contact KOOB Support for assistance. 🚀