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How to add a new extra/option to my catalog ?

Adding Extras in KOOB allows DMCs to expand their offering by providing additional bookable services that can be included in a trip alongside main experiences. These extras help customize and enhance bookings, increasing revenue opportunities.

✅ Expand your product range with bookable extras like meals, guides, or special products.
✅ Set flexible pricing conditions based on pax ranges, children's rates, and seasonal availability.

🚀 Objective: Learn how to create and configure extras in KOOB to enhance the booking experience for Tour Operators (TOs) and maximize revenue.

 

Creating a new extra in KOOB

To add a new extra to your catalog:

  • Navigate to the Experiences Catalog in KOOB.
  • Click on "Create experience" in the top-right corner.

  • Select "Extras and Activities".
  • Choose "Extra" and click Next to proceed with setup.

📌 Tip: Extras can be linked to experiences or can't be sold independently.

 

Adding general information

This section defines the basic details of your extra:

  • DMC Reference → Internal reference for tracking.
  • Name → The extra's official title.
  • Description → A detailed overview of what the extra includes and its benefits.
  • Duration → Define how long the extra lasts.
  • Guiding → Select whether the extra includes a guide and specify the available languages.
  • Accreditation → Add any applicable certification or quality labels.

✅ Example: A "Sunset Boat Ride" extra could include an EXTRA/OPTION 1-hour guided tour with a multilingual guide and a welcome drink.

 

Adding media (images & links)

Enhance your extra’s presentation by adding high-quality visuals.

  • Upload images:
    • Click "Import Image" to upload photos.
    • Rename images for clarity.
    • Set a thumbnail image for display.

  • Add external links:
    • Click "+ Add a Link" to insert related links (e.g., official website, YouTube video).

📌 Tip: Upload at least 3 images for a better visual experience for TOs.

 

Configuring pricing

Pricing setup ensures clarity and flexibility for bookings.

Steps to set pricing:

  • Click "Add Period" to define a valid calendar period.
  • Set the days of the week when the extra is available.
  • Choose the availability type:
    ✅ Free Sales → Instant confirmation.
    ⏳ On Request → Requires manual confirmation from the DMC.
    ❌ Stop Sales → Not available for booking.

Enter pricing details:

  • Per Pax (Yes/No) → If selected, prices will be calculated per person.
  • Base Price → Enter the rate for the extra.
  • Currency → Set the applicable currency.
  • Min - Max Pax → Define booking limits.
  • Adult Pax Range → Set different prices based on group sizes.
  • Children’s Price Conditions → Enter age-based pricing.

 

✅ Example:

Pax Range Price per Person
1-2 pax $50 USD
3-5 pax $45 USD
6+ pax $40 USD

📌 Tip: You can also create negative extras (e.g., "-$20 Discount for Triple Room on a Program") for price reductions options.

 

Adding bookable options

Extras can be enhanced with additional bookable options.

Steps to add options:

  • Click the search bar in the option section.
  • Select relevant extras that TOs can book alongside the main extra.

✅ Example:
A "WiFi Router Rental" extra can include an "Unlimited Data Package" option for an additional fee.

 

Applying promotions & supplements

You can adjust extra pricing dynamically using discounts or surcharges.

Steps to create a promotion/supplement:

  • Click the Promo/Sup tab (top left).

  • Click "New" to create a new promotion/supplement.
  • Define:
    • Name → Title of the promo/surcharge.
    • Period → The validity period.
    • Days → Select applicable days.
    • Type → Choose between a percentage discount, fixed discount, or surcharge.
    • Per Pax → Decide if the promo applies per person or per product.
    • Cumulative with → Select if this can be combined with other deals.
    • TO Access → Restrict promotions to specific TOs.
  • Set the status to Operational to activate the promotion.

📌 Note : Expired deals are automatically archived but can be reactivated if needed.

 

Exporting Extras as Word/PDF

KOOB allows you to export extras as documents for offline use.

Steps to export:

  • Open an extra.
  • Click the export button (top-right).
  • Choose Word or PDF format.

📌 Note : Useful for partner presentations or internal record-keeping.

 

Takeaways 

✅Easily create and manage extras to enhance the TO booking experience.
✅Set flexible pricing conditions for different pax ranges and child rates.
✅Link extras with compatible experiences to optimize product bundling.
✅Apply discounts and surcharges to dynamically adjust pricing.
✅Use media and descriptions to provide detailed and visually appealing extras.FAQ 

FAQ 

Can extras be booked independently?
⚠️NO ! Extras can be standalone products or bundled with experiences.

How do I apply a discount on an extra?
✅ Use the Promo/Sup tab to create a discount in amount or percentage.

What happens if I mark an extra as "On Request"?
⚠️ The extra will require DMC manual approval before it can be booked.

Can I add multiple pricing periods for an extra?
✅ Yes! You can set different rates for different seasons or booking windows.

What if an extra is no longer available?
⚠️ Set the availability to "Stop Sales" to prevent bookings or put is under Standby status.

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📌 Need help? Visit the KOOB Knowledge Base or contact KOOB Support for assistance. 🚀